Add2Exchange is an Exchange server add-on solution offering total 4-way replication & 8-way synchronisation of all server-side Outlook Calendar, Contact, & Task folders. Add2Exchange contains three modules Add2Exchange for Calendars, Add2Exchange for Contacts, & Add2Exchange for Tasks. Add2Exchange has been optimised to work with BlackBerry Enterprise Server (BES).

Add2Exchange can copy and synchronise information unidirectionally or bidirectionally back and forth between individuals or groups. Appointments, Contacts and Tasks are sent to public folders from users, to private folders from public folders and from private to private individuals so teams can access the information easily in Outlook or on the ever ubiquitous PDA and smartphones. Having this information automatically makes the team faster, more productive and more valuable.

Calendar Synchronisation Overview

Add2Exchange has many uses for Exchange, Outlook & mobile device users. Add2Exchange is ideal for managers who need a “master” calendar for all users/employees in their organisation. Users and Management can instantly see a composite schedule of their entire organisation at a glance. Managers can also use Add2Exchange for any scheduling performed by their assistant. By synchronsing calendars, your assistant will only need to check one calendar to see all users' availability at all times. For mobile professionals, Add2Exchange can synchronise public calendar items to a private calendar so they can be synchronised to a PDA or Pocket PC like iPAQ or a Blackberry and even Treo Smartphones. 

Add2Exchange for Calendars is great for organisations who have a public calendar and want it populated with private calendar items automatically. Add2Exchange can also be used for resource scheduling as well as vacation scheduling and departmental group calendars without any extra effort by the users.

Contact Synchronisation Overview

Add2Exchange for Contacts is an Outlook contact synchronisation solution which can replicate and synchronise Outlook contacts between private and public folders. With Add2Exchange for Contacts, your business can easily share the Outlook contacts which you designate by setting up relationships between contact folders during installation.

Task Sync Overview

Add2Exchange for Tasks is an Exchange Add-on, Outlook task sync solution which synchronises any combination of Outlook tasks- private (mailbox) and public (group). Add2Exchange for Tasks was created for Outlook and Exchange users who want to collaborate on tasks and to be able to synchronise their public tasks to their private (or vise versa) so they can view them on their PDAs. In addition, Add2Exchange for Tasks can greatly benefit managers and users by dramatically reducing labor intensive copying and pasting and, therefore, enable knowledge workers to focus more on the tasks at hand.

The Need for Synchronisation: 5 Ideal Situations

Ideal for Mobile Device Users - Public to Private Outlook Calendar, Contact & Task Folder Synchronisation

Managers and users can place an item or entry in a public folder which then gets copied to each users private (mailbox) folder without acceptances. Automatically!

• Create this type of relationship if your company or client needs to access public Outlook appointments, contacts or tasks (which reside on Exchange public folders) from their PDAs, Smartphones, BlackBerry handhelds, Pocket PCs or any other mobile device while in the field.
• This type of relationship is usually built One-to-Many but can also be built One-to-One.

Ideal for Managers- Private to Public Outlook Calendar, Contact & Task Folder Synchronisation

Managers can have a centralised view of the entire organisation or team. Automatically!

• Create this type of relationship if your company or client needs their Outlook calendars, contacts and tasks residing on their mobile devices to be accessed by others who use Exchange public folders at the office.
• This type of relationship is usually built Many-to-One but can be built One-to-One or One-to-Many.

Ideal for Teams or Administrative Assistants- Private to Private Outlook Calendar, Contact & Task Folder Synchronisation

Managers and assistants or team leaders/schedulers and team members can have access to the same information and update it anywhere.

• Create this type of relationship if your company or client has a team of people who need to know each other's individual schedules, share contacts and share tasks.
• This type of relationship is usually built One-to-One but can be built One-to-Many or Many-to-One

Ideal for Managers and Administration- Public to Public Outlook Calendar, Contact & Task Folder Sync

Managers, team leaders, and schedulers can have access to consolidated information of entire departments or special function calendars, contacts and tasks

• Create this type of relationship if your company or client has management who need a consolidated folder from individual public folders
• This type of relationship can be built One-to-One or One-to-Many or Many-to-One

Add2Exchange Key Points

Type of replication:

• Private to Public, AND
• Public to Private, AND
• Public to Public, AND
• Private to Private, AND
• OST (Offline Folder) Aware

Number of Relationships: One to Many (tied) and Many to One (tied)

Replicates New Items: 4 ways

Synchronises Changes: 8 ways

Add2Exchange is a non-proprietary solution that will work with ANY manufacturer's mobile devices as long as the device synchronises with Outlook. If it was proprietary, the synchronisation solution would be designed to work specifically for one brand/type of mobile device. If a few months or years down the road your organisation decides to trade in your BlackBerry devices for Treo smartphones (or vice versa), you would have to find and invest in a new sync solution.  With Add2Exchange, it doesn’t matter what brand your device is as long as it synchronises with Outlook. Your organisation can use the same devices, or have a mix of devices from one or multiple manufacturers and the system will work as expected. Also, when Microsoft or RIM change their infrastructure, the Rapid Application development technologies used make Add2Exchange work as you expect.